Risk Assessment Statement & General Information for Schools

Landmark Coaches Ltd

Unit 6,

Arlesey Business Park,

Mill Lane,



SG15 6RF

The Safety and Security of Students, Young People, Vulnerable People and Children are one of the  highest priorities  at Landmark Hire.

Here at Landmark Hire, we understand the importance of health and safety, which is why all of our staff adhere to a strict set of guidelines, which are designed to ensure complete peace and mind for you and and all of your party from the start  to the finish of your trip.

Risk Assessment

Please feel free to download our Risk Assessment for Schools.

Information for School Trip Organisers

From time to time, we are asked to supply School Trip Organisers with details of our Company.

If you are a School Trip Organiser preparing a Risk Assessment, we would advise the following.

General Information

1.1 Landmark Coaches Limited and Landmark Vehicle Hire Limited are our trading names and our Head Office is located at Unit 6, Arlesey Business Park, Mill Lane, Arlesey. SG156RF.

1.2 We own and operate around 30 coaches and buses.   All of our coaches, mini buses and double deckers are fitted with seatbelts, first aid kits, fire extinguishers, break glass hammers and comply with R66 rollover protection regulations.   All of our vehicles comply with all Department of Transport Regulations and Guidelines.

1.3 We undertake all types of work including:

  • International Tours
  • Domestic UK Tours
  • School Holiday Trips
  • School Day Trips
  • Sixth Form Transfers
  • Home to School Services
  • Swimming Trips
  • Special Needs Services
  • Scheduled Bus Services
  • London Trips
  • Theatre Trips

1.4 We have been trading since 1993.

Contact Details

2 Our contact details are:

Telephone – 01462 733764
Email – admin@landmarkhire.com

24 Hour Out of Hours Duty Manager – 07886 962968


3.1 We hold an International Operators Licence – European Community (Green), Licence No UK/GB/PF0000422, issued by the Office of the Traffic Commissioner (East of England)

3.2 Our vehicles are insured through a trade recognised insurer

3.3 We hold Public Liability Insurance to the value of £15,000,000

3.4 We hold a current Performing Rights Licence.

Breakdown Cover

4 We have 24 hour breakdown cover and we are also Premium Members of “Don’t Travel Empty”. DTE is a national organisation of Coach Operators.  In the event of a breakdown, a replacement coach may be sourced from the nearest DTE Member.

Vehicle Maintenance

5.1 We operate our own in house workshop facilities.

5.2 All of our vehicles receive a full safety inspection in our workshops every six weeks.  Safety Inspection Sheets are retained for 15 months and are available for a prospective client to inspect.

5.3 All of our drivers carry out a walkaround safety inspection each time before the vehicle is used.


6.1 We operate some of the newest vehicles in the area.

6.2 Many of vehicles are Low Emission Zone (LEZ) compliant.

6.3 We are able to monitor all of our vehicles constantly using advanced tracker systems.  Our trackers can advise us if a driver exceeds the maximum speed limit or brakes harshly.  All of our trips are constantly monitored by our office staff.

6.4 We are the only Company in the area that makes some of our tracker information available to our customers.  By visiting our website at www.landmarkhire.com and clicking on “Vehicle Tracker”, you can view a live map of where our vehicles are at any time.  This is particularly useful for schools and parents who are waiting for the coach at the end of a school trip.

6.5 Many of our vehicles are fitted with onboard CCTV cameras.

6.6 Some of our vehicles are fitted with exterior CCTV.


7.1 We conform to EU driver hours laws and regulations.  All of our digi cards and tachographs are recorded and monitored using Industry Standard software.

7.2 All of our drivers hold current DBS Certificates which are issued by Central Bedfordshire Council, Hertfordshire Council or Cambridgeshire County Council.

7.3 All of our drivers hold a full PCV licence or a licence appropriate for the class of vehicle.

7.4 All drivers are vetted upon commencement of employment. We do not employ drivers who have committed serious driving offences such as drink driving.

7.5 All drivers are required to undergo medical assessments as/if required by the DVSA.

7.6 Company policies are in place which prohibit drivers from using mobile phones in the vehicle unless the vehicle is stationary or the driver is using fully hands free operated equipment.

7.7 Drivers are fully briefed on the route details before the trip.

7.8 Driver licences are checked every three months.

7.9 Drivers are randomly breath tested and Drug tested.

Health & Safety

8.1 All of our routes are risk assessed by our Office Staff.

8.2 Our drivers carry out a “Dynamic Risk Assessment” at every pick up and drop off location in order to ensure that the vehicle is parked legally and safely for the embarkation/disembarkation of passengers.

8.3 Safety announcements can be made by the driver.  Please request at time of booking.

8.4 Our general risk assessment and health and safety policy is contained on our website at www.landmarkhire.com

8.5  All passengers, including students and staff must remain seated and must wear seat-belts at all times.  We do not accept any liability for any damages, losses or injuries caused to any persons as a result of any passenger standing up or moving around the vehicle whilst it is in motion.

General Information

9.1 We are a member of the Confederation of Passenger Transport and an approved Training Centre for Driver Periodic CPC training.

9.2 Potential customers are welcome to visit our premises to inspect the vehicles, operator licences, insurances and safety inspections.  Further information can be found on our website at www.landmarkhire.com or by visiting our our Social Media Pages.




Excellent Customer Service is important to us and it is essential that we try to make every trip special.  We receive many letters of compliment and we post them on the News Page of our Website and also on our Facebook Pages.  Please feel free to visit and see what others are saying about us.

 Do not hesitate to contact us for further information.

Head Office:
Landmark Vehicle Hire Ltd,
Unit 6, Arlesey Business Park,
Mill Lane,
SG15 6RF
Satellite Depot:
Landmark Coaches Limited,
119 Clophill Rd,
MK45 2AE
01462 733764
01462 735771

01462 835817